Website Picture Submission Guide

About this Document 3

Choosing an Image Editor 3

Resizing your Images. 4

Opening the Picture in the Image Editor 4

Resizing your Picture. 5

Saving the Changes. 7

Close the Picture. 8

Zipping / Compressing Pictures. 9

Selecting your Pictures. 9

Creating Multiple Zip Files. 10

Submitting Your Pictures. 10


Download a copy in MS Word format here


About this Document

This document contains a series of instructions that is meant to be used as a guide when submitting your CVAMC Event Pictures for posting to the CVAMC website.  These instructions show you how to resize your images to the CVAMC standard size of 800x600 pixels.  By performing these steps, you will be saving a lot of conversion time that is currently handled solely by the CVAMC Webmaster.  In addition to these many benefits, you will also notice the following advantages:

If you use a digital camera, you’ll get the best quality results by setting your camera to the highest or higher quality setting, then once transferred to your computer, resize the pictures as noted in this guide.  Refer to you camera’s manual for further instructions on setting your camera resolution.  High quality also means very large images (i.e. Randy’s Chesty Puller’s images that were sent to all members.  3 images resulted in a 9 megabyte email in your inbox.)  Large images results in large emails and longer download times.  High quality pictures also provides better results on the website and the need for this document. 


Please make every attempt to perform these steps prior to submitting your pictures.  Make your contribution to your website today by resizing & compressing your pictures. 

Choosing an Image Editor

The image editor application that was chosen for this guide is called IrfanView.  What is IrfanView you ask?  IrfanView is a very fast, compact and innovative FREEWARE image viewer/converter for Windows 9x/ME/NT/2000/XP/2003.  IrfanView is fast and small, with extremely low system resources requirements.  It is trying to be simple for beginners and powerful for professionals.  Download your copy today for FREE at  If you need instructions on how to download and install an application, you are in dire need of your own copy of Computer for Dummies.


Although IrfanView is the image editor used in this guide, please note that IrfanView is NOT Required to complete this process.  You may use an image editor of your choice if you have a preference.  The only caveat is that you will need figure out the image resize steps on your own.  If you’re having difficulty with determining how to resize your images from your own Image Editor application, it is suggested to use the IrfanView application.


Resizing your Images

Opening the Picture in the Image Editor

 Once you have your files transferred from your camera to your computer, open the file location directory with Windows Explorer.  Right click on the image file and select “Open With” - “IrfanView” or your Image editor of choice. 



Note:  You can also open your picture(s) by launching the image editor application first and choosing “File” > “Open” from the menu options. 

Resizing your Picture

Choose “Image” menu option from the menu selection at the top of the application. 

Select Resize / Resample as shown below:



Choose the “800 x 600 Pixels” option from “Some standard dimensions” section



Click the “Ok” button to commit your changes.


Saving the Changes

Select “File” - “Save As” from the menu options.



Tip:  Save all files you’ll be submitting into its own directory.  This will be easier to know which files to select for zipping.  To create a new directory folder, right click on the folder you want to create the new folder in and choose “New – Folder”, or select File New Folder from the File menu.  The directory where the image was opened will be selected by default.


Note:  Be sure to choose “JPG – JPEG Files” in the “Save as type: entry.  By choosing this value, you’re pictures will also be converted correctly from other image formats like .BMP.  See screen shot below:


When saving your changes, you can either choose to overwrite your existing file or save the changes with a new filename. 



Notice the size of the file.  In this example, the file is down from over 2mb to only132 kb (Much Smaller and easier to email).


Close the Picture

After successfully saving your changes, you can close the application by choosing “File” – “Exit”, or by clicking on the “x” in the upper right hand corner.

Repeat these steps for each of pictures you will be submitting.


Zipping / Compressing Pictures

Once your pictures have been resized to the standard of 800x600 pixels, you are now ready to zip or compress your pictures to a single compressed file.  Windows XP and other recent versions of Windows comes with a compression method built in to the Operating System already.  If by chance you don’t see the Compressed (Zipped) Folder option as shown below, you can download and install a 30 day trial version at


Selecting your Pictures

Using Windows Explorer, go to the directory where your pictures are located. 

Select all of the pictures you want to send using your mouse.  You can also select all files in the directory by typing “Ctrl” + “A” on your keyboard.

Once all of the desired pictures are selected, Right Click on your selection and choose “Send To” – “Compressed (Zipped) Folder” option as shown below:



This now results in a new file being created with a .zip extension.  See below:



You are now ready to email your zipped file to the CVAMC Webmaster. 


Creating Multiple Zip Files

If you’re zipped file results in a .zip file larger than 5 mg, you may wish to create multiple zip files to submit.  You can then email each file separately.  You will find this to be a quicker and more efficient process.  To do this, only select the subset of files and follow from the Right Click step above. 


Submitting Your Pictures

Email your pictures to


Thank you!